Events Coordinator (Part-Time)
For more than 100 years as the Boulder Valley’s flagship business association, the Boulder Chamber has been building community through business. The Chamber's economic vitality, advocacy, and member support programs help our 1,200+ member businesses thrive. The Event Coordinator will report to the Director of Marketing and Events.
To apply visit: The Boulder Chamber - Career Page (applytojob.com)
| Job Title |
Event Coordinator |
| Reports To |
Director of Marketing & Events |
| FLSA |
non-exempt |
| Function |
- Assist in aligning and coordinating the events and program efforts of all Chamber business units including the BEC, Events, Advocacy, BTC and Member Services.
- Manage and support the execution of the event and program calendar for the Boulder Chamber, with a focus on membership programs, signature events and other special events / programs as requested.
|
| Responsibilities |
Planning and Logistics
- Oversee and coordinate the execution of the Chamber’s annual events calendar.
- Coordinates specific event project timelines and budgets for networking events.
- Manage venue research, proposals, contract negotiations and selection for networking events.
- Apply for all special permits and licenses that are event related; ensure staff understands process and deadlines for permits and licenses
- Manage final attendee lists and seat assignment (if applicable) for events and programs, assuring accurate and correct information
- Develop a clear communication and management plan for event speakers or honorees, assuring all speakers / honorees understand theme, messaging, deadlines, and logistics
- Work with event Director of Events and committees (if applicable) to finalize event logistics, speakers and honorees
- Work with Boulder Chamber staff to assure room set-up for all programs at the Boulder Chamber and oversee set-up at all off-site events and programs
- Provide support on all zoom events and meetings, including speaker and attendee technical assistance, monitoring of chat and attendee behavior, administering breakout room features, polling, and all interactive meeting details
- Record, download, and upload (when publicly accessible) zoom video recordings for all organization meetings (includes managing the stored videos on zoom accounts)
Customer Service
- Provide registration-specific customer service to members and non-members, working with Boulder Chamber team to input registrations, secure registration payments pre- and post-event, follow up with incomplete registrations, troubleshoot registration issues, etc.
- Establish relationships with members for venue and vendor products, arranging meetings, providing Chamber information and getting proposals and / or trade offers
Budgeting
- Monitor and input events P&L, including expected and actual expenses, reviewing budget reports for accuracy
- Submit event-related invoices to Accounts Payable for timely payment, and save documents in relevant event folder, record on expected expenses sheet
*Other duties as assigned to support events team |
| Education |
Bachelor or Associate’s degree in Marketing, Communications, Business, Economics or related field preferred, may substitute for experience |
| Experience |
2+ years of experience in event coordination and/or customer service preferred |
Skills and Abilities
|
Customer Service – maintain a high level of engagement, empathy, problem-solving and communication with internal and external constituents to ensure an excellent experience with the Chamber
Technological Proficiency – knowledge and comfort with technology including communication tools, CRM platforms, Zoom, etc.
Organizational and Multi-tasking - be able to organize in a thorough and detail-oriented way to carry out various tasks in a fast-paced environment to meet multiple deadlines
Teamwork – Ability to work as part of a team to ensure that our members' needs and staff needs are met
Detail Oriented – Ability to notice small mistakes and can deliver high quality accurate work.
Must be able to interact well with others, and support Boulder Chamber’s priorities around diversity and inclusivity
- Bilingual/bicultural applicants encouraged
Other
- Professionalism in appearance and actions
- Able to provide own transportation for errands and meetings/events (mileage will be reimbursed at the federal rate)
|
| Working Conditions |
Position requires flexibility to work occasional early morning and evening hours for meetings and events
|
| Typical Physical Demands |
Operate normal business office equipment. Must be able to travel efficiently to off-site meeting locations throughout the Boulder area. Must be able to lift up to 50 pounds
|
| Hourly Rate |
$20-25/hr. plus bonus opportunity
|
| Benefits |
Eligible for some Chamber employee benefits
|
